Solion:
documents that file themselves.
Solion is a legal and employment advisory firm in Mallorca. Every week it receives paperwork from its client companies, which has to be digitised, identified and filed in each company’s folder.
Free first diagnostic call, 1–1.5 hours.
- Client
- Solion, legal and employment advisory firm
- Sector
- Administrative and employment law practice
- In production since
- 2026
+25 h/week
saved on sorting and filing documents
Before
Starting point
Documents were digitised with a slow OCR program that took hours, and then every document had to be looked up and filed by hand, client by client.
Why it mattered
The OCR program they used took hours, and then every document was looked up and filed by hand, client by client. It was mechanical work that took up more than 25 hours of the team’s time every week.
What was built
A system into which documents are dragged in bulk, with no limit on quantity. It reads them by OCR, identifies which company each one belongs to, files them in the corresponding folder and keeps a record of every action. Every night it sends a report with all of the day’s activity.
Tools involved
- OCR engine
- Automatic classification
- Spreadsheet log
- Scheduled report delivery
Step by step,
from start to finish.
- Step 01
Documents are dragged into the system in bulk: five, a hundred or as many as needed.
- Step 02
The system reads them by OCR.
- Step 03
It identifies which company each document belongs to.
- Step 04
It files it in that company’s folder, under a consistent name.
- Step 05
It logs every action in a spreadsheet.
- Step 06
Every night it emails a report with all of the day’s activity.
Visual evidence
- 01Unsorted documents
- 02OCR reading
- 03Company identification
- 04Filing in folder
- 05Action logged
- 06Nightly email report
What changed for the team
Filing is no longer a task: the documents are dragged in and the system does the rest. Those hours go back into advisory work, and every morning the report shows what came in and where it is.
The questions
we hear most.
No. You can drag in five or a hundred at once.
Yes. Every action is logged in a spreadsheet, and every night a report arrives with all the activity.
No. The system works on the firm’s own folders and keeps the log in a spreadsheet.
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